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Coordinate all the moving pieces with ease
MEETING SPECIFICATIONS
Food and beverage, AV, room configurations, signage and beyond - coordinating all of the elements of a successful event is often a complex and time-consuming task. With events, you know that constant change is to be expected, and it's up to you to make sure nothing slips through the cracks,
Our logistics management tools can help eliminate the scattered details, inefficiencies, communication gaps, and increased stress that comes along with constant change. Enter the information once, and it will automatically update everywhere else - as well as notifying anyone else that needs to know.
COLLECTING DETAILS
You need to organize the details, but first you have to gather it. Logos, presentations, client needs, vendor requirements - the list goes on and on. And more than likely, you will have to send some requests more than once.
Our logistics management solutions can help simplify and centralize the collection of event details, providing you with a comprehensive, organized, and user-friendly tool to enhance efficiency and accuracy. Not only can you automate the request for the items you need, you can set up your solutions to send automated reminders to anyone who has not responded. Our tools provide immediate insight into everything - and since everything is in one system, you may never have to go searching for a file again.
REGISTRATION
Like other aspects of event logistics, registration details cross the boundaries of multiple elements. Dietary restrictions, budget implications, and the potential for hotel attrition penalties can have serious consequences if not managed carefully. And with quickly moving and ever-changing details, traditional reports are outdated immediately.
With our tools, you know exactly where you are versus where you need to be and can convey key information with ease. Share an always up-to-date dietary restrictions list with your caterer, view a list of registrants not in your room block, and update your budget automatically with registrations in real-time.
CONTRACT AND AGREEMENTS
Events are a big business, and the associated contracts often prove the point. Not only are there typically multiple contracts associated with an event, but for many companies, events represent a large part of both their annual revenue as well as annual expenses.
With so many contracts, it can be hard to keep up with cancellation deadlines, fees, food and beverage minimums, and room block end dates.
Not our tools can help you manage contract details, get notifications of upcoming deadlines, and keep track of invoice schedules, we can automatically update your event budget with expenses such as contracted food and beverage minimums, speaker fees, and more.